Got Removable Media? These 5 Tips Safeguard Your PHI

Wed, Apr 7, 2010

HIT Help Desk

Don’t let lost pen-drives and other removable media cause deep regrets.

You have your protected health information (PHI),but can you take it with you? Yes, you can, but unfortunately, so can many others who shouldn’t. HIPAA requires you to have controls on so-called, “removable media.”

Here are some simple tips you can use to keep pendrives, CD-ROMs, external hard disks, and other media properly accounted for.

HIPAA’s security rule requires you to take certain precautions when it comes to media devices that contain PHI [164.310(d)(1)]. That means you have to implement policies and procedures that address the receipt and removal of hardware and electronic media that contain electronic PHI into and out of your facility, as well as the movement of such media within your facility.

1. Identify your problem areas. How many pen-drives contain PHI in your facility? Do you know where they are at all times? There are…

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